Invoicing CROO
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Invoices
- Make sure you are using the "Classic View" since "new invoicing" is too slow
- Assign Untracked expenses to their appropriate "Expenses" category (check the "Non-chargeable" charge type)
- Create invoice and select "Last month" from the dropdown
- Enter "CROO Study <MMM> <YYYY>" as the Reference
- Approve invoice, then recode entries
- Click "Approve"
Expenses
- View draft journals and open the least recent "CROO Contractor Expenses" journal
- Open CROO Project Time (staff) report and ensure the previous month is selected
- Ensure the invoice total matches the report's "Total Charge" (within 1-2¢)
- Enter the report's "Total Cost" amount minus expense for "Reuben Cummings" into the "Subcontractor Payables" line of the journal entry
- Enter total Subcontractor Expenses amount into the "Subcontractor Expense Claim Payables" line of the journal entry
- Export report to excel, select the data, and convert selection to a table
- Add a new "company" column to categorize each person
- Sort by company and enter aggregate "Total Cost" values into the appropriate lines of the journal entry
- Double check journal entry amounts with received vendor invoices (AEC, Colette, and Lisa)
- Ensure the journal entry date is for the end of the month
- Click "post" to enter the journal entry
Revenue
- View draft journals and open the least recent "CROO Accrued Disparity Study Revenue" journal
- Open CROO Project Time (code) report and ensure the previous month date range is selected
- Open available invoices and find the appropriate invoice (make sure you are using the "Classic View" since "new invoicing" is too slow)
- Ensure the invoice total matches the report's "Total Actual"
- If the total's don't match, see Resolving Unmatched Invoice Total
- Enter the report's "Total Actual" amount into the top "Accrued Revenue" line of the journal entry
- Export the Detailed Time report as Excel
- Open the file, select the data, and convert to a table
- Use the table filters to sum up all "croo-consulting" report amounts and enter that value into the "Consulting Services" line of the journal entry
- Use the table filters to sum up all "croo-development" report amounts and enter that value into the "Development Services" line of the journal entry
- Use the table filters to sum up all "croo-research" report amounts and enter that value into the "Research Services" line of the journal entry
- Ensure the journal entry balances
- Ensure the journal entry date is for the end of the month
- Click "post" to enter the journal entry
Submitting
- Open email titled "Nerevu Invoice INV-XXXX needs project assigned"
- Go to the referenced link
- Select the appropriate project
- Open email titled "Nerevu Invoice INV-XXXX is ready to send"
- Go to the referenced link
- Click "Send Invoice"
- If you get a "Client not authorized" error, authorize via the API